| OWRI Reporting |
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| NEW! OWRI Online Reporting Tool |
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Important Change to OWRI Reporting
A new online reporting tool replaces the need to enter projects on paper forms or through the Adobe Submission Form. Benefits to using the tool include:
- Save time, paper, and postage
- Enter data at one sitting or over many sessions
- Share project reporting with another user
- 'Verify Project' feature ensures that required data are entered
- 'Clone Project' feature allows data to be copied and then modified for use on another project
- View data at any time, including current and past projects and reports from other users (upon request)
- Upload a map directly within the tool, no need to email a map
- View the project submission status, including acknowledgement of successful map submission
OWRI Online Reporting Tool
Each project submitted to the OWRI is reviewed by OWEB staff. Submissions by OWEB grantees are anticipated to be reviewed on a weekly basis. You will be contacted if OWEB staff require claification about your submission.
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| Projects to Report |
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The OWRI encourages reporting of all watershed restoration projects, not just OWEB funded projects. The OWRI relies heavily on voluntary reporting and contains projects with various private and public funding sources.
Watershed restoration projects included in this inventory must be:
- activities designed to restore aquatic, riparian, estuarine, wetland, upland, or overall watershed conditions or functions.
- completed or completed phases of projects; do not report planned projects.
- activities above and beyond normal maintenance or management procedures in cases such as road and culvert improvements, erosion control, and so on.
See the Oregon Aquatic Habitat Restoration and Enhancement Guide for descriptions of restoration treatments.
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| Defining Your Project |
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Restoration projects vary widely in size of planning area, types of restoration techniques used, cost, number and types of participants, and so on. The OWRI uses a broad definition of “project” to ensure that all restoration efforts are included in the inventory. A restoration project is characterized by a spatially discreet planning area (i.e., a single stream reach, several reaches along a stream and adjacent riparian zones, an entire subbasin, etc.) whose planning effort is by and large distinct from other planning efforts. Several projects may also be nested within a larger planning effort. A project must have intended instream habitat, fish passage, or water quality benefits, and must be an effort above and beyond maintenance or management procedures in cases such as road and culvert improvements, or erosion control.
If the project includes more than one landowner and the project could be reported as separate, spatially discreet locations and treatments, please report each landowner’s project as a separate project. If the project includes more than one landowner and the same treatment was applied along adjacent stream reaches, one OWRI submission can include multiple landowners.
If the project covers a large geographic area and occurs in multiple subbasins, work in each subbasin must be reported as a separate project (e.g. summarize treatments such as upland weed control in a geographic area no larger than an 8-digit HUC).
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| Mandatory Reporting |
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Some projects are required to be reported under specific grant agreements or state or federal permits. An OWRI submission is required for projects funded by OWEB and ODFW Restoration & Enhancement grant programs (consult the grant agreement if you are unsure whether to report). Completed projects under DSL Wetland permits and DSL Large Wood and Boulder Placement permits are also required to be reported to OWRI.
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| Deadline for Reporting |
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Although we accept submissions throughout the year, please complete reporting of projects implemented in 2010 to OWRI by April 22, 2011. If the project used OWEB grant funds, consult the grant agreement for the reporting deadline.
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| Which OWRI method should I use? |
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Please review the 'Defining Your Project' guidance to understand the OWRI definition of a project. In most instances, a project should be reported as one site or one landowner.
If the project includes more than one landowner and the project could be reported as separate spatially discreet locations and treatments, please report each landowner's project as a separate OWRI project (e.g., one OWEB grant paid for multiple work sites).
Reporting Method 1: OWRI Online Reporting Tool
The OWRI Online reporting tool must be used if an OWRI submission is required as part of an OWEB grant agreement, to ensure that the submission meets current reporting requirements.
Anyone may use the new OWRI Online reporting tool, which offers user-friendly features for data entry and submission, and existing projects in OWRI.
Reporting Method 2: Adobe Submission Form
The OWRI Adobe submission form has not been revised. It is recommended that all respondents use the OWRI Online Reporting Tool.
The Adobe submission form may be used unless the OWRI project report needs more than the available data fields such as the following examples:
- more than two landowners at the work site
- more than eight participants cooperated on the project
- multiple instream water right transfers/leases
- voluntary tree retention (related to timber harvest) and there are more than five treatments to report
Reporting Method 3: Hard-Copy Form
The hard-copy form has not been revised. It is recommended that all respondents use the OWRI Online Reporting Tool.
If the Adobe submission form can not accomodate the number of project participants, etc. as explained in reporting method two, the hard-copy form can be used.
Or, notify OWRI staff that you do not have projects to report this year, click here (MS Word).
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| Adobe or Hard-Copy Forms and Instructions |
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The OWRI Adobe submission forms have not been revised. To ensure a complete OWRI submission, OWEB recommends the use of the new OWRI Online Reporting Tool.
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| Project Location Map Guidance |
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A project location map is required with your OWRI submission. Note: The following mapping guidance applies to all OWRI projects with the exception of, Step 3, the map submission method. For projects reported using the OWRI Online Reporting Tool, please use the new upload feature within the tool to submit a project map. Additional guidance on submitting a map via upload is provided on the upload page within the tool.
To complement the online reporting of OWRI, OWEB suggests using an online tool for creating a project location map. In an attempt to standardize the map products received by OWEB for OWRI projects, we have created mapping guidance documents. For those of you who prefer to submit paper copies of the OWRI form, we ask that you print the map created using the 'Beginning GIS Users' instructions and attach the paper copy of the map to your form before mailing it to OWEB.
1. Advanced GIS Users-- One format OWEB would prefer to receive project location information in is one or several shapefiles that follow the OWRI guidelines, include specified attributes and is projected in the Oregon Lambert coordinate system. If the project has point, polygon and line features, three shapefiles should be submitted.
Click here for Step-by-Step Instructions for submitting a shapefile. (PDF)
2. Beginning GIS Users-- Another preferred format for submitting project location information is using the Oregon Explorer Advanced Mapping tool to create a PDF map.
Click here for Step-by-Step Instructions for submitting a map using Oregon Explorer. (PDF)
3. Email PDF or shapefile to: oweb.mapping@state.or.us, Subject: project ID*
Note: this submission method is only for projects submitted using the Adobe Submission Form or the Hard-Copy Form. To submit a map for projects reported using the OWRI Online Reporting Tool, there is now an option to upload a project map within the tool. Additional submission instructions for uploading a map are provided on the OWRI Online Reporting Tool upload page.
*the project ID will be provided via email confirmation after a successful submission using the OWRI Adobe Submission Form. Please include the project ID in the subject line of the email to oweb.mapping@state.or.us. If a hard-copy form is sent to OWEB, attach a printed copy of the map.
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