| Telework Program for Oregon Businesses |
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| Sample Cost-Benefit Analysis |
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Many employees in the department do not yet have PC workstations. Capital dollars were budgeted for additional PCs. The department will purchase portable laptops that can be used in the office and for telecommuting. Each employee will have only one PC workstation.
Each two telecommuters will share a workstation and adopt telecommuting schedules that will accommodate such an arrangement. The department will gain one work space for each two employees that telecommute.
Telecommuters will have an off-premise extension at their home office that allows them to use the features and voice mail system of the office PBX system. Where the employee is receiving calls will be transparent to customers.
The department and employees will benefit from telecommuting work arrangements. The telecommuting option will have a positive effect on employee morale. Telecommuting arrangements must not adversely affect productivity or communications.
Estimated Expenses per On-Site Employee  Estimated Expenses Per  Telecommuter
PC workstation:
Desktop PC: $3,891
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Laptop PC with internal fax modem,
monitor and extended keyboard: $4,578
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| Software: |
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LAN user license - $80-$100/year
Average number of programs - 5
Average total per employee - $450/year, not including mainframe software maintenance
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Average package includes Microsoft Office, Word for Windows, Excel, Access, and Powerpoint - $600 |
| Office supplies: |
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| Average $110/year |
Average $110/year |
Telephone equipment:
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| Phone - $120 |
Phone - $50 |
| Headset - $80 |
Headset - $80 |
| Office furnishings: |
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| Cubicle - $4,500 |
None |
| Chair - $450 |
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Facilities, lease, phones, maintenance:
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| Average cost/employee - $2,100/year |
Installation of second residential line $20
Phone line, voice mail, call waiting - $300/year.
Installation of off premise extension $240
Fee for off premise extension - $480/year |
| Other equipment: |
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| Printers and fax machines are shared overhead expenses. |
Bubblejet printer - $250
Desktop fax machine - $500 |
Cost Comparison
On-Site Employee Telecommuting Employee
| One-time expenses |
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| PC workstation |
$3,891
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$4,577
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| Software |
$ 450
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$ 600
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| Office furnishings |
$4,950
(2 employees share 1 space)
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$2,475
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| Telephone equipment |
$ 200
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$ 130
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| Other equipment |
Overhead expense
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$ 750
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| Additional phone line installation |
--
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$20
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| Off premise extension installation |
--
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$ 240
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| Total one-time expenses |
$9,491
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$8,792
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| Annual expenses |
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| Facility rental |
$2,100
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$1,050
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| Supplies |
$ 110
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$ 110
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| Phone line, voice mail, call waiting |
Included in facilities
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$ 300
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| Fee for off premise extension |
_ _
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$ 480
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| Total annual expenses |
$2,220
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$1,940
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Note: Cost comparison based on budgeted 1995 facility costs at current lease and phone rates. Additional leased space in the same facility or lease renewal would increase facility rental to a minimum of $18.50 per square foot, with occupancy limitations of five people per 1,000 square feet, further increasing facility costs per on-site employee.
Oregon Department of Energy Telework Home Page
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