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FAQs: Changing a Vital Record How do I get a birth or death record corrected or changed? How do I get a new birth certificate after court adoption? HOW DO I GET A BIRTH OR DEATH RECORD CORRECTED OR CHANGED?
The amendment process varies depending on the type of legal change needed, and how recently the record was filed.
To get instructions for correcting or changing a birth or death record:
Photocopy the record and note the changes that are needed on the record copy. Prepare a cover note with your name, address, phone number and e-mail address if available. Fax the copy of the record and the cover note to 971-673-1201 to the attention of one of the persons listed below, or mail the request to Oregon Vital Records, PO Box 14050, Portland, OR 97293.
If you call about an amendment and leave a message, please include with your message:
1. The name of the person as it is listed on the record. 2. The date of the event. 3. An exact description of the item that is in error and how it needs to be changed or corrected. 4. Whether a request and/or fee has already been submitted to make the change to the record.
Corrections to a birth record: If the event occurred within the last year. Patricia Thompson: 971-673-1169 Patricia.a.thompson@state.or.us
Corrections to a death record: If the event occurred within the last year. Patricia Thompson: 971-673-1163 Patricia.a.thompson@state.or.us
Corrections to a birth or death record: If the event occurred more than one year ago. Amanda Vega: 971-673-1137
To add father's name to a birth record: By affidavit (mother not married during pregnancy) For additional information please see: Paternity FAQs Debora Gott: 971-673-1155
To add father's name to a birth record by a court finding of paternity: See: Paternity FAQs Tony Bojanowski: 971-673-1143 Anthony.m.bojanowski@state.or.us
To process adoption orders for children born in the United States: Debbie Draghia: 971-673-1152 For additional information about adoptions, please see New Certificate after Court Adoption.
To process adoption orders for children born in foreign countries and adopted in Oregon: Tony Bojanowski: 971-673-1143 Anthony.m.bojanowski@state.or.us
To file a delayed birth record: Becki Buskirk: 971-673-1147
HOW DO I GET A MARRIAGE OR DIVORCE RECORD CORRECTED OR CHANGED?
To correct a marriage record: Contact the county clerk's office in the county where the marriage license was issued.
To correct a divorce certificate: Contact the county court in the county where the divorce decree was approved.
HOW DO I CHANGE A BIRTH CERTIFICATE WITH A COURT ORDER OF NAME CHANGE? Oregon Vital Records will not automatically change your birth certificate if a court issues a court order of name change. Under Oregon law it is optional whether a birth certificate filed in Oregon is amended by the court order. To prove your name change without changing the birth record you will need to show both an original certified copy of the birth record and a certified copy of the court order. If your name has been changed by court order, you may obtain a certified copy of the order directly from the court that approved it. Fees vary--please check directly with the court. Oregon Vital Records will change the name of a child or a parent listed on a birth record if the following documents and fee are submitted: Submit your documents by mail, or in person.
For information about how to file for a court ordered name change:
How the birth record will be changed: To prevent fraud, changes to names on birth records are documented. The original birth certificate filed by the hospital will have the name lined out and the new name typed in above with a footnote referencing the court order and the date of the change for births prior to 2008. The short form birth certificate from computer data for births prior to 2008 will have a footnote stating which name had been amended and the date of the change but will not show the previous name. For births occuring in 2008 and after, the birth certificate will show the new name and the footnote referencing the court order will include the prior name. If you have a sealed name change order, or a court order specifying a new birth certificate, please call for additional information. Some agencies may require you to submit a certified birth certificate documenting the details of the name change. To obtain this version of your birth record, please request a "long form" copy when you order your record. Some agencies may also require you to provide a certified copy of the court order of name change. HOW DO I GET A NEW BIRTH CERTIFICATE AFTER COURT ADOPTION?
When a U.S. court approves an adoption for a child born in Oregon, the Oregon Vital Records office prepares a new birth record and the original birth record and the adoption documents are placed in a sealed file. Vital Record sealed files can only be opened through a court order from an Oregon Court even when the birth parents are known to the adoptee or the adoptive parents. Under Oregon law when adoptees reach the age of 21 they may order their pre-adoption birth record. For more information about ordering pre-adoption birth records see: Preadoption Birth Records To create a new birth record and issue a certificate after a court has approved and filed the adoption decree, we need the following:
Adoptions of Children from Countries Outside the United States Oregon law provides for the issuance of a Certificate of Foreign Birth if a child born outside the United States or Canada is adopted through an Oregon Court. The requirements for filing such birth certificate are the same as for other adoptions. If a Certificate of Foreign Birth has already been filed in another state and the child is re-adopted by another set of adoptive parents, the documents should be forwarded to the State where the first Certificate of Foreign Birth record was filed.
Follow Up On Requests for Adoption Processing: For children born in Oregon, including children born to gestational carriers:
For children born outside the United States and Canada:
When you call or email, please provide: 1. The name of the child before and after adoption, date of birth and place of birth;
For Adoption Agency Staff and Attorneys When preparing an Adoption Report for submittal to a court in Oregon see: DE45-24 Oregon Adoption Fact Sheet: Please call or email Debbie Draghia at the number/ email address listed above and provide your email address, fax number or mailing address to receive a copy of this form.
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