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| Summary |
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The following is a guide for Vocational Rehabilitation Division and Oregon Commission for the Blind counselors to access when using the HIRE System. Information has been gathered and created to help you understand and use the HIRE System.
This guide includes a step-by-step approach to the HIRE System and procedures for counselors to follow. It is very important to the success of this new system to follow the procedures. The HIRE System is a way to help diversify the state of Oregon’s workforce.
The most current and up to date classification specifications are on the Department of Administrative Services Human Resource Services Division web site.
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| Step-By-Step Approach |
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How an applicant will go through the HIRE System
STEP 1: Counselors with VRD & OCB
(Vocational Rehabilitation Division & Oregon Commission for the Blind)
- Determine that the applicant is job ready.
- Explain the HIRE System to the applicant and discuss the information in the Referral Part I (identifies that they meet the criteria for the HIRE System).
- Help the applicant complete a PD100 (State of Oregon application form) and the skill code document(s), if required, by the classification specification.
- Complete the Referral Part II (identifies State of Oregon classifications).
- Send PD100 (State of Oregon application form), skill code document(s), completed and signed Referral Part I and Referral Part II to HRSD (Human Resource Services Division) Recruitment, at 155 Cottage St NE U-40, Salem OR 97301-3968.
STEP 2: HRSD Recruitment Specialist
- Review the PD100 for State of Oregon job classifications identified by the counselor.
- Determine if the applicant meets the minimum qualifications for each State of Oregon job classification identified in the Referral Part II.
- Promote the HIRE System and applicants within the system to State of Oregon agency personnel staff.
STEP 3: HRSD Recruitment Data Entry
- Input applicant information into Appl/Cert (Applicant Certification) system by class number and established announcement number for HIRE System.
- Input applicant information into HIRE System database.
- Send notification to applicant and counselor identifying State of Oregon job classifications the applicant is qualified for.
STEP 4: Agency Human Resource Staff and Hiring Managers
- Seek qualified applicants through the HIRE System on open recruitments.
- Interview HIRE System applicants.
- Appoint HIRE System applicants when appropriate.
Counselor Procedures
Vocational Rehabilitation Division and Oregon Commission for the Blind
1. Determine that the applicant is job ready.
2. Explain the HIRE System to the applicant and discuss the information on the Referral Part I form (identifies the applicant meets the criteria for the HIRE System).
- Identify that the HIRE System is a system that encourages state of Oregon agencies to seek disabled candidates in their applicant pool.
- The HIRE System does not guarantee the applicant a job or an interview.
- The HIRE System is accessed only by a referral from a VRD (Vocational Rehabilitation Division) or OCB (Oregon Commission for the Blind) counselor.
- The applicant is responsible for responding to job interviews and making appropriate inquiries about the jobs he/she is asked to interview for.
- Advise the applicant that he/she will receive a response from Human Resource Services Division in approximately two weeks of receipt of the referral identifying which classifications the applicant qualifies for.
3. Complete the Referral Part II (identifies State of Oregon classifications).
- For the current classification descriptions you can go to Department of Administrative Services, Human Resource Services Division web site. Select the Class Specs, MQs and Pay Rates link, then select the class specification (by class number).
- If an applicant has a limitation that would preclude him/her from performing a job function in a classification, that classification should not be identified as one of interest to the applicant on the HIRE System Referral Part II form.
4. Help the applicant complete a PD100 (State of Oregon application form) and any required skill code document(s).
- Each classification may have a unique skill code document(s) that goes with it. A guide to classifications that require skill codes is provided on the following pages. The guide will identify which skill code document(s) should be completed.
5. Send the PD100, skill code document(s) if appropriate, completed and signed Referral Part I and the Referral Part II to HRSD Recruitment.
6. Submit the Referral Part II Supplement. Complete this form to request review of additional classifications after initial package has been submitted.
HRSD Recruitment Section
Recruitment Specialist
155 Cottage St. NE U-40
Salem, OR 97301-3968
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| Guide to Classification Specs |
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All state of Oregon positions are allocated to a specific classification. Each classification is identified by a classification number and classification title. The classification specification provides a general description and distinguishing features of the classification and includes examples of duties and responsibilities that might be performed by a position in this classification.
Classification Specifications are a resource that can be used by counselors to determine if an applicant qualifies for a state of Oregon position that is open for recruitment. A link to the Classification Specifications can be found on the Department of Administrative Services,
Human Resource Services Division web page.
1. Go to the Human Resource Services Division web site.
2. Select the LRU, Class & Comp link on the side bar.
3. Click on the link Classification Specifications (by Class Number).
4. Click on individual classification to see information contained in the classification specifications.
- Minimum qualifications are included in the upper right frame under "TEST PLAN".
- Minimum qualifications are specific and literal. Read the required qualifications carefully and apply them to the experience and education listed on the applicant´s PD100. To qualify, the required experience and education must be listed on the PD100.
- If the applicant is required to submit a skill code sheet, the requirement is listed below the "Minimum Qualifications" section.
- A general description of the duties and responsibilities of this classification and other pertinent information is given in the lower right frame.
- To print either portion of the classification specifications, make sure you have activated the frame by clicking in the frame with your mouse button before printing.
For Example:
The minimum qualifications for the Office Specialist 2 are listed in the upper right frame and read as follows:
MINIMUM QUALIFICATIONS
- two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
- an Associate´s degree in Office Occupations or Office Technology; OR
- graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
- College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
SKILL CODES
For the above example, use the Support Services Skill Code Sheet. (A guide to classifications that require skill codes is included on following pages).
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