| Information Technology Asset Management |
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| Information Technology Asset Management (ITAM) Policy |
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At its August 19, 2008 meeting, the CIO Council endorsed DAS Director adoption of the IT Asset Inventory and Management Policy and associated documents. Following a final review by the DAS Executive Staff, the DAS Director signed the policy on September 4, 2008.
Statewide IT Asset Management Policy - 107-004-010 (pdf)
Effective Date - September 8, 2008
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| ITAM Policy Overview |
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This IT Asset Management (ITAM) policy establishes standard methods and timeframes that state agencies will use to manage, collect, and report their information technology (IT) asset information.
Agencies will establish IT Asset Management programs and procedures to track the acquisition, deployment, management, and disposition of all IT assets under their control. Agencies will collect and report information about their IT assets and planned IT investments to the Department of Administrative Services (DAS) Enterprise Information Strategy and Policy Division (EISPD).
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| ITAM Resources |
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| ITAM Policy Exception Process |
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- ITAM Policy Exception Process (doc) (pdf )
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| ITAM Policy Frequently Asked Questions (FAQs) |
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Where can I find sample IT lifecycle replacement plans?
Under the DAS Statewide IT Asset Inventory/Management Policy IRM 107-004-010 agencies are required to establish standard lifecycles for agency IT assets. Further, agencies are required to develop and submit a Lifecycle Replacement Plan for all assets included in the agency IT asset management program to DAS EISPD at the same time the agency submits its biennial agency request budget document.
Sample IT Lifecycle replacement plans and other resources can be found at:
http://www.oregon.gov/DAS/EISPD/ITIP/IT_Lifecycle_Planning.shtml
What value added services do the state’s personal computer (PC) and laptop vendors provide?
For information regarding the state’s PC, laptop, and peripherals contracts and the value added services provided (e.g. asset tagging, software imaging, product take-back, etc.) please contact:
Lena Ferris, State Procurement Office Analyst
Phone: (503) 378-3001
Email: lena.ferris@das.state.or.us
OR
Chris Mahoney, State Procurement Office Analyst
Phone: (503) 378-2998
Email: chris.mahoney@das.state.or.us
What should I do with my e-waste (e.g. old personal computers, laptops, printers, monitors, etc.)?
For information regarding disposal, recycling, or refurbishing of e-waste, please contact the DAS State Services Division, State and Federal Surplus Property Section at:
Email: info.oregonsurplus@state.or.us
Phone: 503-378-6020
Phone: 503-378-6053
Fax: 503-378-8558
For frequently asked questions, go to:
http://www.oregon.gov/DAS/SSD/SURPLS/eWaste/FAQs.pdf
Who should I call for advice or services regarding hard disk cleansing/wiping prior to surplus or disposal?
Please contact the DAS State Services Division, State and Federal Surplus Property Section at:
Email: info.oregonsurplus@state.or.us
Phone: 503-378-6020
Phone: 503-378-6053
Fax: 503-378-8558
OR
DAS Enterprise Information Strategy and Policy Division, Enterprise Security Office
Email: security.office@state.or.us
Phone: 503-378-6557
Fax: 503-378-3795
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| IT Asset Inventory and Management Forum |
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A forum for Agency IT Asset Management Coordinators and interested parties will be held on October 9, 2008 in the Employment Auditorium from 1:30-3:00 p.m.
Forum Agenda:
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Introductions/welcome
- Overview of policy requirements and submission schedule
- Discussion of exception process
- Agency experiences to date (inventory, tagging, other, etc.)
- Forming an ITAM workgroup to be established in January 2009
- Question/answer period
ITAM Forum Presentation (.pdf)
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| IT Asset Management Workgroup Roster |
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At the July 22, 2008 CIO Council meeting, a request was made for DAS EISPD to form a multi-agency workgroup to review and finalize key ITAM policy documents. The workgroup was formed and met from July 31 to August 14, 2008.
The workgroup unanimously recommended CIO Council endorsement of the ITAM policy and associated documents at the council's August 19, 2008 meeting. In addition the workgroup requested and received CIO Council support to meet annually to assess the inventory process and suggest changes in preparation for the next inventory. The next meeting of the workgroup will be held in January 2009. If you are interested in participating on the workgroup, please call or send an email to the contact person listed in the "contact" section of the website.
2008 ITAM Workgroup Roster
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