ORS 652.610 Itemized statement of amounts and purposes of deductions required.
 

(1) All persons, firms, partnerships, associations, cooperative associations, corporations, municipal corporations, the state and its political subdivisions, except the Federal Government and its agencies, employing, in this state, during any calendar month one or more persons, and withholding for any purpose, any sum of money from the wages, salary or commission earned by an employee, shall provide such employee on regular paydays with a statement sufficiently itemized to show the amount and purpose of such deductions made during the respective period of service which said payment covers.	1) Itemized statement required each payday
(2) The itemized statement shall be furnished to the employee at the time payment of wages, salary or commission is made, and may be attached to or be a part of the check, draft, voucher or other instrument by which payment is made, or may be delivered separately from such instrument.	2) Statement form may be attached to or separate from paycheck.
(3) No employer may withhold, deduct or divert any portion of an employee´s wages unless: (a) The employer is required to do so by law; (b) the deductions are authorized in writing by the employee, are for the employee´s benefit, and are recorded in the employer´s books. (c) The employee has voluntarily signed an authorization for a deduction for any other item, provided that the ultimate recipient of the money withheld is not the employer, and that such deduction is recorded in the employer´s books; (d) The deduction is authorized by a collective bargaining agreement to which the employer is a party; or (e) The deduction is authorized under ORS 18.736; or (f) The deduction is made from the payment of wages upon termination of employment and is authorized pursuant to a written agreement between the employee and employer for the repayment of a loan made to the employee by the employer, if all of the following conditions are met: (A) The employee has voluntarily signed the agreement; (B) The loan was paid to the employee in cash or other medium permitted by ORS 652.110; (C) The loan was made solely for the employee´s benefit and was not used, either directly or indirectly, for any purpose required by the employer or connected with the employee´s employment with the employer; (D) The amount of the deduction at termination of employment does not exceed the amount permitted to be garnished under ORS 23.185 (1)(a) or (d) ; and (E) The deduction is recorded in the employer´s books.	3) Deductions may be made but are limited to instances in (3)(a) to (3)(e).
(4) Nothing in this section shall be construed as prohibiting the withholding of amounts authorized in writing by the employee to be contributed to the employee to charitable organizations, including contributions made pursuant to ORS 243.666 and 663.110: nor shall this section prohibit deductions by check-off dues to labor organizations or service fees, where such is not otherwise prohibited by law; nor shall this section diminish or enlarge the right of any person to assert and enforce a lawful setoff or counterclaim or to attach, take, reach or apply an employee´s compensation on due legal process. [Amended by 1977 c.618 ß1; 1980 s.s. c.1 ß2; 1981 c.594 ß5]	4) Claims against employee´s wages must be made through due legal process.

 
 
 

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The Technical Assistance for Employers unit offers employer seminars, handbooks, and other materials covering a number of topics. For additional information, visit our website at www.oregon.gov/boli/ta  or call our Employer Assistance line.

 

Technical Assistance for Employers

Bureau of Labor and Industries

800 NE Oregon Street, Suite 1045

Portland , OR 97232

971-673-0824

www.oregon.gov/boli

These materials were prepared as a general summary and teaching guide. The mission of the Technical Assistance for Employers Program is to promote compliance with civil rights and wage and hour laws through education. Technical Assistance does not provide legal advice. In order to determine the legality of any matter or to protect your legal rights, you should contact an attorney. Check the yellow pages of your telephone directory or contact the Oregon State Bar Lawyer Referral Service at 1-503-620-0222 or 1-800-452-7636. THIS INFORMATION IS AVAILABLE IN AN ALTERNATE FORMAT.