Oregon Department of Education
Every Student, Every Day – A Success!
Superintendent of Public Instruction Susan Castillo and Oregon Department of Education provide statewide leadership for all elementary and secondary students in Oregon's public school districts and education service districts. Responsibility also extends to public preschool programs, the state School for the Deaf, regional programs for children with disabilities and education programs in Oregon youth corrections facilities.
GENERAL INFORMATION
- There is currently one full-time position available with the Office of Assessment and Information Services (OAIS) at the Oregon Department of Education in Salem.
- This office has two primary functions: Student Assessment and the collection, validation and reporting of data for education research, policymaking, and operations. The technical expertise of staff in this unit is available to districts to support business and financial functions.
- This recruitment will be used to establish a list of qualified people and may be used to fill vacancies as they occur.
- Applicants will be subject to a thorough background investigation including driving record. Adverse background data may be grounds for immediate disqualification.
- Applicants will be subject to a Computerized Criminal History check. Conviction of a crime will not automatically preclude an appointment. The circumstances involved in the conviction will be considered.
- This position is management service and not represented by a union
BENEFITS
In addition to competitive salary, the Oregon Department of Education provides an excellent benefit package that can be viewed at http://www.oregonjobs.org/DAS/STJOBS/docs/benefits.doc.
Please be aware that due to the economic downturn and subsequent state budget short-fall the Governor has ordered mandatory furloughs for employees. This position will be required to take furloughs in the biennium 2009-2011.
DUTIES AND RESPONSIBILITIES
The primary purpose of this position is to oversee, direct, and provide oversight to OAIS projects; to provide agency leadership utilizing project management theories; and to assist with streamlining the approval, reporting, and completion of projects. This position reports directly to the Chief Information Officer.
Major duties include:
Project Management
Monitor, track, and report on technical agency projects. Identify risks in projects. Inform Chief Information Officer (CIO) of project progress, slipping timelines, and waiting requests. Provide weekly reports to CIO on projects’ progress. Deliver progress reports to Executive management and Department of Administrative Services as needed. Facilitate project approvals for agency IT projects, and shepard enterprise IT projects through DAS-IRMD process. Communicate with other agency offices when IT projects are at risk and may be delayed. Inform executive management of communication issues and work to have projects that are slipping in schedule renegotiated with agency offices. Provide training/mentoring to agency staff on project submission and approval processes.
Continuous Process Improvement
Provide leadership on technical best practices; leveraging System Development Lifecycle (SDLC), Control Objectives for Information and Related Technology (COBIT), Information Technology Infrastructure library (ITIL), and Project Management Body of Knowledge (PMBOK) guidelines as appropriate. Identify risks in process. Refine and streamline IT project processes based on agency changes and emerging industry practices (including Agile development methodology). Work with agency and district customers to train them in best practices and current processes.
Team Management
Direct Applications and Database development teams through existing team lead structure. Participate in weekly management and team lead meetings. Develop consistent policies to manage subordinate staff and determine resource needs for section. Enforce existing agency policies and all terms of collective bargaining agreement. Conduct interviews and hire new staff. Evaluate staff performance on a regular basis and annually through formal performance evaluations. Handle disciplinary actions and respond to grievances.
IT Governance
Provide training to statewide district and ESD partners on new data collection regulations, policies, rules, and techniques. Solicit feedback on technical processes from state and local IT directors/managers. Assist CIO with resource planning, budget, policy impact, district requests, and agency project requests. Serve on the Data Governance Committee as technical advisor, recommending project prioritization and approval based on technology schedule and resource availability.
WORKING CONDITIONS
This position is subject to frequent interruptions. May work irregular or extended hours to meet agency deadlines. May require travel to other agencies, districts, or to conferences. You must possess and maintain a current, valid driver’s license and an acceptable driving record or be able to provide an acceptable alternate method of transportation.
TO QUALIFY
Your PD100 application form will be reviewed to verify that you meet the requirements stated in this section. To receive credit, your application form must clearly show that you have:
- Three years of management experience in a public or private organization which included responsibility for:
a) development of program rules and policies,
b) long- and short-range goals and plans,
c) program evaluation, and
d) budget preparation;
OR
- Three years of professional experience as a program/project leader, assigning and reviewing work of professional staff (e.g., engineers, etc.) including project responsibility for developing goals and objectives, project evaluation, and monitoring and controlling or preparing a budget.
Graduate level course work (48 quarter or 32 semester hours) in management may be substituted for one year of the required experience.
Experience and familiarity with the following software is preferred but not required: Microsoft Visual Studio, Microsoft Team Foundation Server, Microsoft SharePoint, Microsoft Internet Information Server, and Microsoft SQL Server (including Analysis and Reporting Services).
All applicants must submit a photocopy of all related transcripts to receive credit. Transcript must include applicant’s name, coursework completed, and indicated that a degree was conferred.
IF YOU QUALIFY
With your application materials please submit a cover letter, not more than two (2) pages that addresses the match between your experience and the duties, responsibilities, and minimum qualifications of this position.
If you do not submit ALL of the requested application materials, your application packet will be considered incomplete and will not be considered further.
Only those applications whose background most closely matches the needs and the requirements of this position will be contacted for an interview.
HOW TO APPLY
DELIVER, MAIL, EMAIL or FAX your completed PD100 application and materials to:
Oregon Department of Education
Attn: Human Resources
255 Capitol St NE
Salem, OR 97305
FAX (503) 378-8162
EMAIL ode.jobs@state.or.us
If you have a disability and need an alternate format in order to complete the employment process, you may call Human Resources at 503-947-5635 between the hours of 8:30 a.m. and 4:30 p.m. Please be prepared to leave a message describing the alternate format needed.
SUBMIT only the required materials. Reference letters or work examples should be kept for interviews. KEEP a copy of your application for job interviews. COPIES ARE NOT PROVIDED. Application materials must be received by 5:00 pm on the close date. Due to the volume of applications received, the Department will not verify the receipt of faxed, mailed, or e-mailed applications. The Department cannot be responsible for material that is illegible or missing as a result of transmitting by fax or e-mail or lost/delayed through the mail.
AFTER your application materials have been reviewed, you will be sent a notice by mail advising if your application was accepted or not accepted. If you do not agree with the results, you may request a review. Review requests must be submitted in writing and must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if your application was not accepted, and if the recruitment is still open, you may submit a new application as long as it is received in our office by the close date.
NOTE: The Oregon Department of Education does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the U.S. Department of Justice form I-9, confirming authorization to work in the United States.
The pay on all announcements may change without notice.
THE OREGON DEPARTMENT OF EDUCATION IS AN AFFIRMATIVE ACTION EQUAL
OPPORTUNITY EMPLOYER AND ENCOURAGES QUALIFIED WOMEN,
PERSONS OF COLOR, PERSONS WITH DISABILITIES, AND ANY
OTHER CLASSIFICATION PROTECTED UNDER STATE
OR FEDERAL LAW TO APPLY FOR THIS OPENING
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